Expense reports are now submitted via Workday.
To submit or edit expense reports:
- Access Workday and login using your ASURite
- Step-by-step instructions with screenshot examples are available here.
- Reimbursements must be submitted within the 60-day accountable plan policy.
Notice
Reimbursements for software, computer/laptop, chemicals and Amazon purchases will not be processed. All of these types of purchases must be paid directly from an ASU account and originated by SOLS Business Office.
Business meals (food)
You must include a paid and itemized receipt and a completed and signed Business Meals form with your request. ASU policy allows up to $40 per person (before tax and gratuity) for a meal reimbursement. Alcohol expenses will not be reimbursed as they are prohibited on ASU accounts.
Tips over 20% - Gratuity for meals and non-alcoholic beverages should not exceed 20 percent of the total meals, non-alcoholic beverages, and tax.
Gratuity over 20 percent will not be reimbursed.
Food delivered or brought onto ASU campus: When requesting reimbursement, please attach a PDF of the Maricopa County Restaurant Ratings website with the restaurant you are purchasing the food from. If the restaurant has a priority violation on a routine inspection, we are unable to process the reimbursement request.
Additional guidelines and processes can be found at eoss.asu.edu/food-safety-and-health.
Reimbursements over $1000
These are not allowed. If your reimbursement exceeds $1000 please contact sols-business@asu.edu directly.