Ensuring compensation
Every other week you will receive an email from SOLS HR requesting that you complete your timesheet in Workday. Non-Exempt employees must report all hours worked, exempt employees only need to report health, vacation, etc., as applicable. Please ensure that all time reported is in .25 increments (i.e 1.5 is correct, 1.6 is incorrect). Please give us notice if you have an employee that works out of state, as taxation varies from state to state.
The deadline for entering hours is 5 p.m. on the Sunday at the end of the current pay period, unless an earlier alternative deadline has been set by the supervisor/department. In this case, adhere to the internally established deadline.
In the case of holidays that affect payroll dates, the HR team will establish an earlier deadline and will communicate this to all employees/managers.
To access the time reporting guides, log in to Workday and go to Menu → Work Instruction and Information → Employee How to Guides. This section includes many helpful resources. To find the specific time reporting guide, search for “Enter and Correct Time via Time Calendar.”
If you are a time approver please ensure that you approved time for all of your staff members before the time reporting deadline in Workday. You should receive automatic email notices when employees submit time that needs approval.
Frequently asked questions
Please enter your missed time in TAS and ask your supervisor to approve it. After the late time is approved in TAS contact SOLS HR, we will enter your late time in peopleSoft and process it for the next pay cycle. All late time will be paid out on the following pay cycle.
To edit submitted time in TAS, contact your manager to delete the approved time. After the time is deleted by your manager you can resubmit your time in TAS with the necessary corrections. To edit time in peopleSoft you can log into peopleSoft and make the necessary corrections. If you need to correct time after the time reporting deadline you will need to reach out to SOLS HR.
Please communicate with your employees/supervisor to report time prior to you being out of the office. This will ensure you are able to enter/review time before the DTA deadline.
Yes, there is a $50.00 fee assessed by OHR payroll for all off-cycle paychecks. If you would like to request an off cycle paycheck please contact SOLS HR.