Ensuring compensation
Every other week you will receive an email from SOLS HR requesting that you complete your timesheet in Workday. Non-Exempt employees must report all hours worked, exempt employees only need to report health, vacation, etc., as applicable. Please ensure that all time reported is in .25 increments (i.e 1.5 is correct, 1.6 is incorrect). Please give us notice if you have an employee that works out of state, as taxation varies from state to state.
The deadline for entering hours is 5 p.m. on the Sunday at the end of the current pay period, unless an earlier alternative deadline has been set by the supervisor/department. In this case, adhere to the internally established deadline.
In the case of holidays that affect payroll dates, the HR team will establish an earlier deadline and will communicate this to all employees/managers.
To access the time reporting guides, log in to Workday and go to Menu → Work Instruction and Information → Employee How to Guides. This section includes many helpful resources. To find the specific time reporting guide, search for “Enter and Correct Time via Time Calendar.”
If you are a time approver please ensure that you approved time for all of your staff members before the time reporting deadline in Workday. You should receive automatic email notices when employees submit time that needs approval.